Refund Information

Disbursement & Refund Information

Disbursement of Federal Financial Aid funds will be processed and credited to student accounts with allowable charges for students who have a completed financial aid file and all Direct Loan paperwork completed as applicable.Institutional and Outside Scholarships do not require a FAFSA to be on file for disbursement unless specified by your scholarship provider.Financial Aid will be applied to the student account in the following order:

• Institutional Scholarships (Academic, Athletic, Foundation, Special Ability, Tuition Waivers) - These scholarship amount will never exceed the total amount of charges on the student account each semester
• Outside Scholarships (Including KBOR & Kansas Promise Scholarship)
• Federal Financial Aid (as eligible)
  • Pell Grant
  • Supplemental Educational Opportunity Grant
  • Subsidized Loan
  • Unsubsidized Loan
  • Parent PLUS

If there are excess funds from Outside Scholarships and/or Federal Financial Aid after the student account is paid in full, those funds will be refunded back to the student to be used for other educational-related costs (Indirect expenses that you incur while in school such as off-campus housing and utilities, personal care items, fuel for vehicles, groceries, etc.). Refund Day is when eligible students' refunds are available either by check (if picked up in person, you must have a valid ID) or by Direct Deposit. Refunds as a result of a Parent PLUS Loan will be mailed directly to the parent unless specified otherwise on the PLUS application. There are several Refund Days scheduled throughout each semester. See the chart below for current/upcoming semester scheduled Refund Days. Students who are issued a refund check may pick up their checks in the Business Office (Concordia Campus) prior to 4:00pm on the scheduled Refund Day. After 4:00pm, all refund checks will be mailed to the student’s home permanent address on file.

RECOMMENDED REFUND METHOD: To avoid needing to come into the Business Office to pick up a physical check or wait for it to be mailed, we highly encourage students to sign up for Direct Deposit. The form is located in a student's iCloud Account under Students - Financial Aid - Financial Aid Document Tracking. This will allow your refund money to be deposited directly into the bank account that you designate on Refund Day. Any Title IV funds that the Business Office or payroll office is unable to deliver to students or parent PLUS borrowers will be returned to the appropriate Title IV program account. Please deposit your checks. That money is due to you and we want to ensure that you are able to utilize it to assist with your expenses while in school. Cloud County Community College Students may use a Financial Aid credit (total balance on Student Account will be a negative number) to charge books and supplies from the CCCC Bookstore to their student account. Students can opt out of automatic charges for electronic books by opting out of each book through their CANVAS when access is granted. CCCC student's may opt-out of the student account charge process entirely and receive a partial refund of their Federal Financial Aid credit to purchase books elsewhere. If a student wishes to opt-out, complete the Opt-Out Book Refund form and return to the Financial Aid Office. Opt-Out Book Refund forms must be returned by the first day of class for each payment period. A partial refund will be disbursed in the amount of the estimated cost of books and supplies only within the first 7 days of class.

Holding Excess Title IV Funds (Credit Balance):

Cloud County Community College will not hold credit balances to pay for a subsequent semester. All students who have a credit balance will be issued a refund either by check or through Direct Deposit and will be available on the Refund Day.Students may be considered for a late disbursement under certain conditions and the Financial Aid Office will be determine if the student meets the requirements for a late disbursement.

Financial Aid Refund Dates:

Summer 2026 Semester	Refund Dates
Grants & Scholarships Loans 1st Half	6/25/2026
Loans 2nd Half	7/9/2026

Fall 2026 Semester	Refund Dates
Full Session & 1st Session Single Term Loans 1st Half	9/25/2026
Single Term Loans 2nd Half	10/16/2026
2nd Session	10/30/2026

Spring 2027 Semester	Refund Dates
Full Session & 1st Session Single Term Loans 1st Half	2/26/2027
Single Term Loans Loans 2nd Half	04/02/2027
2nd Session	4/16/2027

Student and Parent Authorizations

Disbursing Title IV Funds (other than FWS) to pay current Year Educationally-Related Institutional Charges Other than Tuition, Fees, and Contracted Room and Board:

Federal student financial aid can only cover “institutional charges” as defined by the U.S. Department of Education. This definition includes current-year charges for tuition and fees and on-campus room and board. It also includes lab fees and any other fees associated directly with taking a class as well as required books and supplies. Upon written authorization from the student, Federal Financial Aid can be applied to “other institutional charges” including but not limited to permits, fines, damages and child care costs that have incurred at Cloud County Community College.

Disbursing Title IV Funds (Other than FWS) to pay Prior Award Year Educationally-Related Changes Other than Tuition, Fees, and Contracted Room and Board:

In general, FSA funds may only be used to pay for the student’s costs for the period for which the funds are provided. However, a school may use current-year funds to satisfy prior award year charges for tuition and fees, room, or board (and with permission, educationally-related charges) for a total of not more than $200.00. A school may not pay prior-year charges in excess of $200.00.