Verification & File Review

Verification is the process of confirming the accuracy of the information supplied by students when they complete a FAFSA. Students can be selected for Verification by the Department of Education randomly or due to conflicting information. CCCC can also select students for Verification if conflicting information is identified. The Higher Education Act of 1965, as amended, and Subpart E of 34 CFR Part 668 regulations govern the Verification procedures. The CCCC Financial Aid Office will follow the Verification Guide as published by the U.S. Department of Education regarding verification requirements.

Acceptable Documentation & Forms

Applicants selected for Verification will be requested to complete the appropriate Verification Worksheet (V1, V4, V5). Students may also be required to provide one or more of the following documents for specific situations:

  • Ward of the Court/Foster Care Documentation
  • Copies of Death Certificates of parent(s)
  • Marriage Certificate or Divorce Decree
  • Copy of Social Security Card and/or Birth Certificate
  • Proof of Citizenship

Other forms and documents may be requested by the Financial Aid Office as needed to clarify any conflicting information.

Verification Worksheets and associated documents must be received by the CCCC Financial Aid Office at least 4 weeks prior to the first day of class to ensure a complete Financial Aid file before the start of the semester. Forms/documents received after this date will be processed and their files verified but may result in the student having a later disbursement date and may require the student to make other payment arrangements to avoid being dropped from their classes for non-payment.

Verification Completion

Completed verification is defined as when the student has submitted all requested documentation to the school and the school has received a valid federal output document from the Department of Education's Central Processing System with an official EFC/SAI.

A Federal Financial Aid applicant selected for Verification must complete the process no later than June 30th of the award year (Ex: 2023-2024 Award Year = July 1, 2023 to June 30, 2024) in order to be eligible for Aid at CCCC. If the Federal Financial Aid applicant does not complete Verification by the established deadline, they forfeit Federal Financial Aid eligibility for the award year. It is an institutional policy that need-based Federal Aid is not offered until Verification is complete.

22-23 Verification and File Review

23-24 Verification and File Review