CCCC 50th anniversary

Cloud County Community College

Concordia  •  Geary County  •  Online  •  Outreach

Withdrawals & Return of Funds

Students receiving financial aid who withdraw, stop attending, or receive all W, F's or I's may be required to return a portion of financial aid received. Federal financial aid funds are awarded with the expectation that students will complete the entire period of enrollment. Students "earn" a percentage of the funds they are disbursed with each day of class attendance. If a student withdraws or stops attending classes, whether any credits have been awarded for the term or not, a portion of the aid received is considered to be unearned and must be returned to the Title IV programs from which it was received.

Federal financial aid funds are awarded with the expectation that students will complete the entire period of enrollment. Students "earn" a percentage of the funds they are disbursed with each day of class attendance. If a student withdraws or stops attending classes, whether any credits have been awarded for the term or not, a portion of the aid received is considered to be unearned and must be returned to the Title IV programs from which it was received.

The following offices have been designated to accept notification of official withdrawals:

Concordia Campus/Online and Outreach ~ Advising Department

Geary County Campus ~ Student Services

For Title IV purposes, the date of last attendance or withdrawal date is one of the following:

The date the official withdrawal slip is signed by the student and designated official office. This represents the date the student began CCCC’s withdrawal process.

  • If the student requests the withdrawal process by phone and the withdrawal form is mailed to the student by the Advising Office, the date the form is received in the Student Records office will the official withdrawal date.
  • The date the student otherwise provided official notification of their intent to withdraw.
  • If the student did not officially withdraw, the midpoint of the payment period for which SFA Program assistance was disbursed or a later date documented by the student’s instructor(s). 
  • The date of documented attendance in an academically related activity (i.e. documented attendance in a class or lab).

If a student attends through 60 percent of the term, all Title IV financial aid is considered earned. However, withdrawing from classes will affect a student’s satisfactory academic progress and eligibility for additional financial aid.

NOTE: Examples of various Return of Title IV Funds calculations are available in the Financial Aid Office.


Institutional Refund Policy for Complete Withdrawal of Classes

Concordia and Geary County Campuses (semester length courses)

1. 100% of tuition and fees, 1st through 5th class day

2. 50% of tuition only, 6th through 10th class day

3. 25% of tuition only (TOTAL WITHDRAWAL ONLY), 11th through 20th class day.

4. After 20th class day no refund.

* Any refunds due to students will be made after the 20th class day or later.




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Cloud County Community College

2221 Campus Drive   •   Concordia, KS 66901   •   800-729-5101


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