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Cloud County Community College

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Refund Information

Financial Aid, top photos

Students at Cloud County Community College have the opportunity to apply for financial aid from the following Federal Programs: Pell Grant, SEOG, Work-Study, Federal Direct Loans and Parent PLUS Loans.

Any student with a current federal loan default will not be awarded Federal Student Aid.

Disbursement of financial aid funds will be processed and applied to student accounts for all students who have a completed financial aid file and all direct loan paperwork completed. 

Cloud County Community College defines disbursement as the payment of Title IV funds by crediting a student’s account.   

Refund day is defined as when the refund is available to the student either by check or by direct deposit.  Refunds as a result of a Parent PLUS loan will be mailed directly to the parent.

Financial Aid will be applied to the student account in the following order:

  • Institutional and Outside Scholarships
  • Federal SEOG
  • Federal Pell Grant
  • Federal Direct Stafford Loans 
  • Parent PLUS Loan

If the amount of financial aid applied to a student account exceeds the student’s semester charges, a refund will be issued to the student.

Cloud County Community College Students may use their Federal Financial Aid credit to charge books and supplies from the CCCC Bookstore to their student account.  In order to charge books using Federal Financial Aid, the student's file must be complete and awarded and have a Federal Financial Aid credit on their student account.  CCCC student's may opt-out of the student account charge process and receive an opt-out book refund of their Federal Financial Aid credit to purchase books elsewhere. 

If you wish to opt-out, please complete the Opt-Out Book Refund form located on website at and return to the Financial Aid Office.

Financial Aid Refund Dates for the 2016-2017 school year include, but are not limited to the following.

Spring 2017 Refund Dates ~ 01/18/2017 through 05/11/2017
  • 03/03/2017 ~ Full Semester Classes, 1st Session Classes
  • 03/17/2017 ~ Single Term 2nd Disbursement
  • 04/13/2017 ~ 2nd Session Classes


Financial Aid Refund Dates for the 2017-2018 school year include, but are not limited to the following.

Fall 2017 Refund Dates ~ 08/22/2017 through 12/14/2017

  • 10/06/2017 ~ Full Semester Classes, 1st Session Classes
  • 10/20/2017 ~ Single Term 2nd Disbursement
  • 11/17/2017 ~ 2nd Session Classes

Spring 2018 Refund Dates ~ 01/17/2018 through 05/10/2015

  • 03/02/2018 ~ Full Semester Classes, 1st Session Classes
  • 03/16/2018 ~ Single Term 2nd Disbursement
  • 04/13/2018 ~ 2nd Session Classes


Cloud County Community College will not hold credit balances to pay for a subsequent semester.  All students who have a credit balance will be issued a refund either by check or through Direct Deposit and will be available on the refund day.

Students who are issued a refund check may pick up their checks in the business office prior to 4:00 pm on the scheduled refund day.  After 4:00 pm all refund checks will be mailed to the student’s legal home permanent address.

Students who have completed the Direct Deposit / EFT Authorization form will have refunds directly deposited to the student’s designated account on the scheduled refund day.

The Financial Aid office will send students notification of the amount of Title IV aid disbursed to student accounts.  This notification will include information regarding the student’s right to reduce or cancel any portion of their student loan. 

All Title IV funds the business office or payroll office is unable to deliver to student or parent PLUS borrowers will be returned to the appropriate Title IV program account. Before returning any undeliverable funds, the business office or payroll office will attempt to locate and contact the student or the parent PLUS borrower to negotiate the check.  The business office will notify the financial aid office regarding any undeliverable funds returned to a Title IV program account.