Purpose: Cloud County Community College owns and operates a variety of computing systems which are provided for the use of CCCC students, faculty, and staff in support of the programs of the College and are to be used for education, research, academic development, and public service only. Commercial uses are specifically excluded. All students, faculty, and staff are responsible for seeing that these computing facilities are used in an effective, efficient, ethical and lawful manner.
Unacceptable use of the system is prohibited, and is grounds for loss of privileges, as well as discipline or legal sanctions under Federal, State, and Local laws.
User Agreement: All users of CCCC computing systems must read, understand, and comply with the policies outlined in this document, as well as any additional guidelines established by the administrators of each system. Such guidelines will be reviewed by the Administration and will become subject to Board approval as a campus policy or procedure. By using any of these systems, users agree that they will comply with these policies.
Rights: These computer systems, facilities, and accounts are owned and operated by CCCC. CCCC reserves all rights, including the right to terminate without notice, the computing resources which it owns and operates. These procedures shall not be construed as a waiver of any rights of CCCC, nor shall they conflict with applicable acts of law. Users have rights that may be protected by Federal, State, and Local laws.
Privileges: Access and privileges on CCCC computing systems are assigned and managed by the network Administrators of the systems. Eligible individuals may become authorized users of a system and be granted appropriate access and privileges by following the approval steps prescribed by CCCC.
Users may not, under any circumstances, transfer or confer these privileges to other individuals. Any account assigned to an individual shall not be used by others. The authorized user is responsible for the proper use of the system, including password protection.
Responsibilities: Users are responsible for maintaining the following:
* An environment conducive to learning: A user who uses the computing systems at CCCC to harass, or make defamatory remarks, shall bear full responsibility for his or her actions. Further, by using these systems, users agree that individuals who transmit such remarks shall bear sole responsibility for their actions. Users agree that CCCC’s role in managing these systems is only as an information carrier, and that they will never consider transmission through these systems as an endorsement of said transmission by CCCC.
Many of the CCCC computing systems provide access to outside networks, both public and private, which furnish electronic mail, information services, bulletin boards, conferences, etc. Users are advised that they may encounter material which may be considered offensive or objectionable in nature or content. Users are further advised that CCCC does not assume responsibility for the contents of any of these outside networks.
The user agrees to comply with the acceptable use guidelines for whichever outside networks or services they may access through CCCC systems.
Further, the user agrees to follow proper etiquette on outside networks. The user agrees never to attempt to transmit, or cause to be transmitted, any message in which the origination is deliberately misleading (except for those outside services which may conceal identities as part of the service).
The user agrees that, in the unlikely event that someone does transmit, or cause to be transmitted, a message that is inconsistent with an environment conducive to learning or with a misleading origination, the person who performed the transmission will be solely accountable for the message, not CCCC, which is acting solely as the information carrier.
*An environment free of illegal or malicious acts: The user agrees never to use a system to perform an illegal or malicious act. Any attempt to increase the level of access to which (s)he is authorized, or any attempt to deprive other authorized users of resources or access to any CCCC computer system shall be regarded as malicious, and may be treated as an illegal act.
*A secure environment: Any user who finds a possible security lapse on any system is obliged to report it to the system administrators.
Knowledge of passwords or of loopholes in computer security systems shall not be used to damage computing resources, obtain extra resources, take resources from another user, gain unauthorized access to resources or otherwise make use of computing resources for which proper authorization has not been given.
Accounts: The individual is responsible for the proper use of their account.
Confidentiality: Programs and files are confidential unless they have been made available, with written permission, to other authorized individuals. CCCC reserves the right to access all information on CCCC computers. File owners will be notified of file maintenance, in advance, if such notice is practical. If policy violations are discovered, they will be reported immediately to the appropriate systems administrator.
System usage: Electronic communications facilities (such as e-mail) are for college related activities only. Fraudulent, harassing, or obscene messages and/or materials are not to be sent or stored.
System performance: No one should deliberately attempt to degrade the performance of a computer system or to deprive authorized personnel of resources or access to any college computer system.
Unauthorized access: Loopholes in computer security systems or knowledge of special passwords should not be used to damage the computer system, obtain extra resources, take resources from another user, gain access to systems or use systems for which proper authorization has not been given.
Copyright: Computer software protected by copyright is not to be copied from, into or by using campus computing facilities, except as permitted by law or by the contract with the owner of the copyright. This means that such computer and microcomputer software may only be copied in order to make back-up copies, if permitted by the copyright owner. The number of copies and distribution of copies may not be done in such a way that the number of simultaneous users exceeds the number of original copies purchased.
Violations: An individual’s computer use privileges may be suspended immediately upon the discovery of a possible violation of the policies. Such suspected violations will be confidentially reported to the appropriate system administrator.
Violations of these policies will be dealt with in the same manner as violations of other College policies and may result in disciplinary review. In such a review, the full range of disciplinary sanctions is available including the loss of computer use privileges, dismissal from the College, and legal action. Violations of some of the above policies may constitute a criminal offense.
Additional Guidelines: System administrators will establish more detailed guidelines, as needed, for specific computer systems and networks. These guidelines will cover such issues as allowable connect time and disk space, handling of unretrieveable mail, responsibility for account approval and other items related to administering the system.
Legal mandate: The following is a statement regarding this system that is mandated, or may soon be mandated, by Federal and State law. In some cases, local policy is also promulgated. This policy and procedure shall not be construed as a waiver of any rights of CCCC.
Two accounts on this system have the ability to read your mail: your own account and the system administrator account. While reasonable attempts have been made to ensure the privacy of your accounts and your electronic mail, this is no guarantee that your accounts or your electronic mail is private. The systems are not secure, nor are they connected to a secure network.
Cloud County Community College
Electronic Mail Policy and Procedures
Eligibility to Use Cloud County E-Mail Services
Purpose: Electronic mail services are to be provided by Cloud County Department of Information Technology in support of the teaching, research, and public service mission of the College, and the administrative functions that support this mission.
Users: Users of College electronic mail will be limited to faculty and staff employed by the College.
New employees of the College will obtain an electronic mail address upon the completion of the Dept. of Information Technology Information Card given during new employee orientation.
E-Mail Services Following End of Employment
Upon termination of employment, a user will be given a 30-day grace period in which all electronic mail will be forwarded to a third party account of the users choice. After the 30-day grace period all electronic mail will be disregarded. Exceptions will be made on a per employee basis by Human Resources, Academic Affairs, Community Education and the IT Department. Those exceptions will be based upon the terms on which the user ended employment or whether the employee is still performing task he/she was assigned.
Electronic Mail Restrictions
Each user’s mailbox will have the following send, receive and storage limits imposed upon them.
Storage Limits *
Issue Warning at 90,000 KB (approx 90 MB)
Prohibit Send at 95,000 KB (approx 95 MB)
Prohibit Send & Receive at 100,000 KB (approx 100 MB)
Send & Receive Limits
Max Sending Message Size is 10,240 KB (approx 10 MB)
Max Receiving Message Size is 10,240 KB (approx 10 MB)
Max Number of Recipients is 5000
* The need for larger storage limits will be reviewed on a case by case basis
Abuse of storage limit policies will result in the user’s mailbox being considered ‘closed’.
The use of backgrounds, gifs, and jpegs on e-mails and signatures will be strictly prohibited.
Electronic Mail Backup and Maintenance
Electronic mail will follow the backup and maintenance schedules set forth in the “Backup and Maintenance Policy”.
Run Daily from 1:00 AM to 5:00 AM
Mailbox Management Process
Run Sunday at Midnight
Cloud County Community College
Wireless Communication Policy
Built on a foundation of bringing new technologies to the college community, the Information Technology department has deployed a wireless network infrastructure. This infrastructure is the property of the Cloud County Community College and its operation is overseen by the Information Technology department. The purpose of the wireless network is to facilitate teaching, learning, communication, and other business of the college.
Abuse of the wireless network is a violation of acceptable use. All users of the wireless network must abide by existing Cloud County policies and state and federal laws. The IT department reserves the right to refuse wireless connectivity to any client with due cause.
Authority, Standards, & Access
Cloud County Community College Information Technology Department will be the sole provider of design, specification, installation, operation, maintenance, and management services for all wireless access points. Any unauthorized access points will immediately be removed from the network. All access points must adhere to the security standards set forth by the IT department.
Access to the wireless network is allowed to all faculty, staff, students, and authorized visitors. To gain access to the wireless network the wireless device must be registered with the IT department. All WLAN transmissions use an encryption protocol.
Privacy & Accountability
Even with strict encryption and authentication standards the IT department recognizes that no form of wireless communication can nor should be considered ‘secure’. It is recommended that users of the wireless network do not access sensitive or vital information which may include social security number and/or credit card numbers. Users of the wireless network assume full accountability for their actions.