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Cloud County Community College

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Policies

Section A - Mission and Philosophy

A1 - Mission and Guiding Values

We the Board of Trustees, administration, faculty and staff of Cloud County Community College believe that the citizens of a democratic society are best able to improve their lives when they have access to quality educational opportunities. We are committed to educational excellence and to making a significant contribution to social, economic and cultural development in north central Kansas. Mission documents guide our operations to fulfill our commitment.

Mission

Cloud County Community College prepares students to lead successful lives and enhances the vitality of our communities.

Guiding Values

Success
Students are our central focus, and we strive to see every student succeed.
“We champion individual success”

Excellence
We deliver forward thinking programs of study as well as industry-best practices that reflect the highest academic standards.
“We are committed to excellence”

Service
We make a positive difference in the lives of our students, community members, and each other through meaningful relationships.
“We make a difference.”

Integrity
We uphold the highest standards of ethics and public stewardship.
“We do what is right”

Diversity
We encourage active citizenship and embrace the diversity of people and ideas.
“We are better together”

Accessibility

We provide the best value for a high quality, holistic education.
“We ensure every student has opportunities”

Sustainability
We promote renewable energy as well as sustainable lifestyles in our changing world.
“We are Black, Gold, and Green."


Reviewed/Revised: 2/28/2017

Section B - Board Operations

B1 - Board Meetings

Regular Meetings

The Board of Trustees shall meet monthly.

The official meeting place of the Board of Trustees shall be the Cloud County Community College Campus in Concordia. The meetings and notification of meetings will comply with the Kansas Open Meetings Act (KOMA). In case any meeting is held at a different place or time, the Clerk shall notify each member and the public of the change.

Special Meetings

Special meetings may be called at any time by the Chairman of the Board or by joint action of any three members thereof. Written notice stating the time and place of any special meeting and the purpose for which called shall, unless waived, be given to each member of the Board at least two days in advance of the special meeting; and no business other than that stated in the notice shall be transacted at such meeting.

Adjourned Meeting

Adjourned meetings, regular or special, may be held at such time and place as the Board may determine in the motion for the adjourned meeting, in compliance with K.S.A. 75-4317(b).

Legal Vote

A quorum is four (4) Board members. A quorum of Board members is required to be present, either in person or through the use of a telephone or any other medium for interactive communication, to conduct business.

The vote of a majority of the full membership of the Board is required for the passage of any motion or resolution and constitutes a legal vote, in compliance with K.S.A. 75-4317(a). Any member who abstains from voting shall be counted as having voted against the motion or resolution.

Agenda

The agenda of the regular (and special) meeting shall be prepared and presented by the President of the College or his/her authorized delegate to the members of the Board of Trustees, together with the minutes of the last regular (and special) meetings, at least two (2) days before each regular meeting.

Parliamentary Authority

In matters of procedures not covered by State law or this Policy Manual, the most current edition of Robert's Rules of Order shall govern.

Meetings Open To the Public

All meetings of the Board of Trustees shall be open to the public, except that the Board may hold executive sessions in accordance with the laws of the State of Kansas.

The public shall be afforded an opportunity to address the Board on any item of current business at the time designated by the Board.

Minutes of Meetings

A record of all transactions of the Board will be set forth in the minutes book of the Board. The minute book will be kept by the Board Clerk as a permanent official record of Board action and may be opened to inspection of the public.

Organizational Meeting

The organizational Board meeting shall be held in January of every year following the Board election year and as a part of the December Regular Meeting in all years that do not have Board of Trustee positions on the ballot.

Audio Recording Board of Trustees Meetings

The Board will record all Board meetings; however, such recordings shall not constitute the Board's official record.

Revised/Reviewed: 6/14/2017

B2 - Policy Manual

Amending the Policy Manual

The Policy Manual may be amended by four (4) affirmative votes of Board members at any regular or special meeting. Amendments include adding policies, amending policies and deleting policies. The Master Contract for faculty is excluded from this procedure and can only be amended as directed by State law and/or the Master Contract.

Conflict with Law

No item in this Policy Manual shall be in conflict with any laws. If a policy is deemed to be in such conflict, that policy will be null and void until amended or deleted to comply with the law.

Prior Policies

The policies herein shall take preference over any previously adopted policy if a conflict exists between the policies. Further, any prior policies not in this document, known or unknown, are void.

Revised/Reviewed: 11/27/2012

B3 - Board Benefits

Cloud County Community College maintains established procedures for Board benefits. The President or his/her designee has the authority to establish these procedures.

Reviewed/Revised: 11/27/2012

B3 - PROCEDURES

B4 - Professional Development

Cloud County Community College maintains established procedures for professional development and travel of Board members, which comply with State and Federal laws. The President or his/her designee has the authority to establish these procedures.

Reviewed/Revised: 11/27/2012

B4 - PROCEDURES

B5 - Board Members

Board Members

An individual may not serve concurrently as a member of the Board and as an employee of the College, per Kansas Statute 71-1403(d) "No member of the Board of Trustees of a community college shall be an employee of the community college."

Reviewed/Revised: 11/27/2012 

B6 - Open Records

Cloud County Community Col1ege maintains established procedures which comply with the Kansas Open Records Act (KORA). The President or his/her designee has the authority to establish these procedures.

Reviewed/Revised: 11/27/2012

B6 - Open Records Act

B7 - Ethics and Conflict of Interest

Cloud County Community College maintains established procedures for the ethical behavior and potential conflict of interest of Board members which comply with applicable local, state and federal laws.

Trustees shall avoid conflict of interest and/or using their Board position for personal or partisan gain. Trustees will complete the "Statement of Ethics and Conflict of Interest" form annually.

Reviewed/Revised: 11/27/2012

B7 - Statement of Ethics and Conflict of Interest

B8 - Standards of Good Practice

The Board of Trustees of Cloud County Community College shall operate according to the Standards of Good Practice" for Boards of Trustees as espoused by the Association of Community College Trustees (ACCT).

STANDARDS OF GOOD PRACTICE

In support of effective community college governance, the Board believes:

  1. That it derives its authority from the community, and that it must always act as an advocate on behalf of the entire community;
  2. That it must clearly define and articulate its role;
  3. That it is responsible for creating and maintaining a spirit of true cooperation and a mutually supportive relationship with its CEO;
  4. That it always strives to differentiate between external and internal processes in the exercise of its authority;
  5. That its trustee members should engage in a regular and ongoing process of in-service training and continuous improvement;
  6. That its trustee members come to each meeting prepared and ready to debate issues fully and openly;
  7. That its trustee members vote their conscience and support the decision or policy made;
  8. That its behavior, and that of its members, exemplify ethical behavior and conduct that is above reproach;
  9. That it endeavors to remain always accountable to the community;
  10. That it honestly debates the issues affecting its community and speaks with one voice once a decision or policy is made.

 Reviewed/Revised: 11/27/2012

B9 - President

President

The President shall be appointed by the Board of Trustees who shall establish the terms of compensation, the terms of employment, and the responsibilities of the office.

Evaluation of the President

The following procedures shall be employed in the evaluation of the President of Cloud County Community College. Each year during the month of January, the Board of Trustees shall schedule a special meeting of the Board for the purpose of the evaluation of the President. The meeting shall be a public meeting, but the discussions of the Board shall be conducted in executive session.

The format for the discussions will be at the discretion of the Board of Trustees.

Reviewed/Revised: 6/24/2014

Section C - Personnel

C2 - Hiring Personnel

Cloud County Community College maintains established procedures for hiring personnel. The President or his/her designee has the authority to establish these procedures.

Revised/Reviewed: 10/25/2011

C2 - PROCEDURES

C3 - Employee Classifications

Personnel employed by the College will be assigned to one of the following three sub-classifications:

  1. Full-time Employee: employees who are scheduled to work twelve (12) full months or 2,080 hours during a fiscal year with either exempt or non-exempt status.
  2. Regular Part-time Employees: employees who are scheduled to work less than full-time (2,080 hours) but at least 1,040 hours during a fiscal year with either exempt or non-exempt status (part-time instructor contracts do not count towards the 1,040 hours).
  3. Part-time/Temporary Employees: employees who are scheduled to work less than 1,040 hours per position during a fiscal year as determined by their immediate supervisor.
Adopted: 6/24/2014
C5 - Nondiscrimination

Nondiscrimination Policy

It is the policy of Cloud County Community College to not discriminate in admission or access to, or treatment in employment in its services, programs, or activities on the basis of race, color, national origin, gender, religion, age, disability or veteran status.

Cloud County Community College maintains established procedures for handling grievances or problems related to discrimination. The President or his/her designee has the authority to establish these procedures.

Revised/Reviewed: 9/27/2011

C5 - PROCEDURES

C6 - Communicable Diseases

The Communicable Diseases Policy of Cloud County Community College was developed to ensure the good health and safety of all students and employees. Cloud County Community College maintains established communicable disease procedures. The President or his/her designee has the authority to establish these procedures.

Revised/Reviewed: 9/27/2011

C6 - PROCEDURES

C7 - Drug, Alcohol, and Controlled Substances Abuse

The possession, use or distribution of illicit drugs and alcohol by students or employees on the property of Cloud County Community College or as part of any of the activities of the College is strictly prohibited. Cloud County Community College maintains established alcohol and controlled substance abuse procedures for all students or employees. The President or his/her designee has the authority to establish these procedures.

Revised/Reviewed: 9/27/2011

C7 - PROCEDURES

C8 - Drug-free Workplace

Drug-Free Workplace

  1. All employees of Cloud County Community College should be aware that unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited on the premises of Cloud County Community College. Violation of this policy will result in the same corrective action as described in Policy C7.
  2. Each employee of the College will be given a copy of this policy upon employment.
  3. All college employees are hereby advised that they will be expected to abide by the terms of this policy and notify the Coordinator of Human Resources of any criminal drug statute conviction for a violation occurring on the premises of Cloud County Community College no later than five (5) days after such conviction.
  4. If the employee is involved with the administration of a federal grant, the College will notify the grant-awarding agency within ten (10) days after receiving the above-stated notice from an employee or otherwise receiving actual notice of such conviction.
  5. Within thirty (30) days after said notice of such conviction, the College will take the same appropriate personnel action against such an employee as described in Policy C7.
  6. The College will make a good faith effort to continue to maintain a drug-free workplace through implementation of the aforementioned policy.
  7. These policies are not intended to be in violation of any state or federal statutes. If any portion of this policy is adjudged to be in violation of any statute(s), only that portion in violation will be considered invalid.

Revised/Reviewed: 9/27/2011

C9 - Harassment, Retaliation, or Discrimination

Cloud County Community College maintains established policies to address harassment, retaliation and discrimination. The CCCC President or his/her designee has the authority to establish procedures for the reporting and investigation of alleged acts of harassment, retaliation and/or discrimination. Persons found to have engaged in conduct prohibited by this policy shall face potential strict disciplinary action up to and including termination.

The Board of Trustees of Cloud County Community College and the College are committed to providing a working and learning environment free from harassment, discrimination or retaliation. CCCC considers these unacceptable types of conduct and will not tolerate nor condone them. Specifically, the College and its employees shall not participate in any harassment, retaliation or discrimination.

Examples of prohibited conduct include, but are not limited to the following:

  • Sexual harassment, defined to include unwelcome sexual advances, request for sexual favors, and other verbal, physical or visual unwelcoming conduct of a sexual nature.
  • Harassment or discrimination defined to include verbal, physical or other conduct of a nature which is offensive to a person.
  • Retaliation against any person for filing a charge or complaint of prohibited conduct.

Prohibited harassment or discrimination (as defined in Policy C5) includes any conduct or behavior of an inappropriate nature where:

  • Submission to the conduct is made either explicitly or implicitly a term or condition of employment, or
  • Submission to or rejection of the conduct is used, threatened or suggested to be used as a basis of employment-related decisions, including but not limited to promotion, pay, discipline, work assignment or which affects other terms and conditions or employment, or
  • Such conduct has the purpose or effect of substantially interfering with the learning environment or work performance or creating a hostile, intimidating or offensive atmosphere.

Persons who believe they have suffered harassment, retaliation, or discrimination shall follow the Formal Complaint Process outlined in Policy E18. If the harassment, retaliation or discrimination is gender, sexual or disability based, refer to Policy E17.

Revised/Reviewed: 8/09/2016

C10 - Problem Resolution

Cloud County Community College maintains established problem resolution procedures to address employee concerns with a condition of employment or when the employee feels a decision affecting him/her is unjust or inequitable. The purpose of this policy is to resolve employee concerns at the lowest possible level for all full-time and regular part-time faculty members, administrators and support staff personnel.

Persons who have a problem needing resolution or who believe they have suffered harassment, retaliation or discrimination shall follow the Formal Complaint Process outlined in Policy E18.

Revised/Reviewed: 1/26/2016

C11 - Family and Medical Leave

Cloud County Community College employees shall receive family and medical leave as provided in the Family and Medical Leave Procedures and as established by the Family and Medical Leave Act. The President or his/her designee has the authority to establish these procedures.

Revised/Reviewed: 9/27/2011

C11 - PROCEDURES

C12 - Benefits

Cloud County Community College maintains established Benefits procedures for Personnel. The President or his/her designee has the authority to establish these procedures.

Revised/Reviewed: 6/24/2014

C12 - PROCEDURES

C15 - Nepotism

Members of the same immediate family may be employed at the College; however, no full-time or regular part-time employee shall report directly to a supervisor from the same immediate family. "Immediate family" is defined to mean spouse, children, legal dependent, parent, grandparent, and in-law.

Revised/Reviewed: 9/27/2011

C16 - Hiring of Minors

Persons under age 16 will not be employed at Cloud County Community College for any reason.

Persons of ages 16 and 17 may be employed at Cloud County Community College but only in positions of a non-hazardous nature as defined by the Kansas Child Labor Law.

Revised/Reviewed: 9/27/2011

C17 - CDL Drug/Alcohol Testing Policy

This policy applies to all employees who are required to obtain a commercial drivers license (CDL) as defined by the Omnibus Transportation Act of 1991. Cloud County Community College maintains procedures for CDL Drug/Alcohol Testing. The President or his/her designee has the authority to establish the procedures.

Revised/Reviewed: 9/27/2011

C17 - PROCEDURES

C19 - Workers Compensation

Cloud County Community College maintains procedures for Workers Compensation. The President or his/her designee has the authority to establish these procedures.

An employee who has been hurt on the job must inform his/her supervisor and/or the Office of Human Resources within 10 days of the injury. Cloud County Community College will participate in workers compensation as required by statute.

Revised/Reviewed: 9/27/2011

C19 - PROCEDURES

C21 - Computer Usage

Cloud County Community College maintains established procedures for computer usage. The President or his/her designee has the authority to establish these procedures.

Revised/Reviewed: 5/29/2012

C21 - PROCEDURES

C22 - Emeritus Status

Emeritus/Emerita Status is an honorary title awarded for distinguished service to Cloud County Community College. The bestowal of Emeritus/Emerita Status is a distinctive honor, not a right. Cloud County Community College maintains established procedures for Emeritus Status. The President or his/her designee has the authority to establish these procedures.

Revised/Reviewed: 6/24/2014

C22 - PROCEDURES

Section D - Instruction

D1 - Curriculum

Curriculum

The curriculum of the College is a comprehensive program consisting of all courses and/or programs and sequences of courses and/or programs, credit and non-credit, that meet the following criteria:

  • Instructors are employed by the College;
  • Course and/or program context is determined and/or adopted by the College;
  • Is sponsored by the College;
  • Student failure or success is determined and validated by the College;
  • Evaluation is conducted by the College;
  • As necessary, fulfills rules and regulations of the Kansas Board of Regents.

Campus

For purposes of defining the curriculum, the College's campus is defined as:

  1. Being congruent with the service area as designated by the Kansas Board of Regents rules and regulations;
  2. Other locations as approved by the Board of Trustees and/or the Kansas Board of Regents.

Revised/Reviewed: 5/31/2001

D2 - Student Classification

Student Classification

  1. Freshman: Any student having fewer than 30 credit hours.
  2. Sophomore: Any student having 30 or more credit hours.
  3. Special students include the following:
    1. High school students taking college courses;
    2. Gifted students as defined by KSA 72-962 (g);
    3. Those not meeting specific requirements for admission.

Revised/Reviewed: 5/31/2001 

D3 - Grades and Grading

The College uses the following grade point system for rating a student's academic performance:

Grading System

AExcellent4 grade points
BGood3 grade points
CAverage2 grade points
DPoor1 grade point
FFailing0 grade points
WWithdrawn0 grade points
PPass0 grade points
NPNo Pass0 grade points
IIncomplete0 grade points
AUAudit0 grade points
XF Failure due to academic integrity violations

Grades A, B, C, D, F and XF are computed in the Grade Point Average (G.P.A.).

Grades of W, P, NP, I and AU are not computed in the G.P.A.

Established procedures will be maintained for withdrawal, pass/no pass, incomplete and audit designations.

Established procedures will be maintained for transfer of grade point average and repeating coursework.

The President or his/her designee is authorized to establish criteria for the "President's Honor Roll" and "Honor Roll."

Changing of Grades

Grades earned by students are unalterable except those recorded as a result of an error in computing or data entry or due to an academic integrity violation. All grade changes must be initiated by the instructor of record. A change of grade form must be completed by the instructor with approval of the Division Dean and the Vice-President for Academic Affairs. This form can be obtained from the Office of Student Records. The grade change must be initiated within ten (10) business days of grades being posted. Once the form is completed and all signatures have been obtained, it must be turned into the Office of Student Records to be officially changed.

Revised/Reviewed: 3/29/2016

D3 - PROCEDURES

D4 - Attendance

Cloud County Community College regards punctual attendance as integral to all courses. Students are expected to attend all classes as scheduled regardless of delivery format. For online learners, regular, systematic weekly participation is expected according to the tenets established on the course syllabus. Students who are absent are accountable for missed material and are responsible for arranging make-up work. Days in which students are late to class may be counted as absences. The college supports attendance policies that are stated in the course syllabus.

Revised/Reviewed: 9/29/2015

D4 - PROCEDURES

D5 - Enrollment and Withdrawal

Cloud County Community College will maintain established procedures for enrollment and withdrawal regulations. The President or his/her designee has the authority to establish these procedures.

Revised/Reviewed: 4/27/2010

D5 - PROCEDURES

D6 - Clock and Credit Hour Definition & Alternative Credit Equivalencies

In accordance with federal regulations, Kansas state statute, and Kansas Board of Regents policy, Cloud County Community College maintains established definitions and procedures for the awarding or credit through clock hour, credit hour, and alternative credit equivalencies. The President or his/her designee has the authority to establish these procedures.

Revised/Reviewed: 8/26/2014

D6 - PROCEDURES

D7 - Degrees and Certificates

Cloud County Community College offers degrees approved by the Kansas Board of Regents that lead to the conferral of associate degrees and certificates. Associate degree requirements include successful completion of a minimum of 62 credit hours within a prescribed curriculum and a minimum of 2.00 grade point average.

All associate degree programs and certificates include general education course requirements.

Cloud County Community College maintains procedures for degree and certificate requirements. The President or his/her designee has the authority to establish these procedures.

Revised/Reviewed: 8/9/2016

D7 - PROCEDURES

D9 - Tuition Refunds

Refund Policy

The dates, percentages, and procedures for refunds are published each semester and are available at the time of registration.

Revised/Reviewed: 4/21/1994

D10 - Course Syllabi

Cloud County Community College will maintain established procedures for updating, formatting and retention of current syllabi. The President or his/her designee has the authority to establish these procedures.

Revised: 5/25/2010

D10 - PROCEDURES

D11 - Final Examinations

Cloud County Community College will maintain established procedures for administering final exams and resolving scheduling conflicts with final exams.

The President and his/her designee has the authority to establish these procedures.

Revised: 5/25/2010

D11 - PROCEDURES

D12 - Copyright and Fair Use

Copyright Policy

The most current copyright laws will be adhered to by all staff. Reference resources for these laws will be available in the library. Interpretation by the Vice-President for Academic Affairs will be final.

Fair Use of Audio and Audiovisual Tapes

Cloud County Community College instructors are responsible for determining fair use of audio and audiovisual material for classroom use and make-up work. The faculty person will be ultimately responsible for the content of the tape.

For audio and audiovisual materials stored in the AV lab, the Library Director will be expected to make fair use decisions and be responsible for compliance with legal guidelines.

Software

Cloud County Community College adheres to legal licensing practices for all computer software.

Revised: 4/27/2010

D13 - Transcripts

Cloud County Community College maintains established procedures for student transcripts and release of those transcripts. The President or his/her designee has the authority to establish these procedures.

Revised: 4/26/2011

D13 - PROCEDURES

D14 - Academic Probation and Suspension

Cloud County Community College maintains established procedures for determining satisfactory academic progress, students on academic probation and suspension and reinstatement of students. The President or his/her designee has the authority to establish procedures.

Revised: 4/26/2011

D14 - PROCEDURES

D15 - Academic Fresh Start

Cloud County Community College maintains established procedures for Academic Fresh Start. The President or his/her designee has the authority to establish these procedures.

Revised: 4/26/2011

D15 - PROCEDURES

D17 - Academic Integrity and Honesty

Cloud County Community College maintains established definitions of and procedures for guaranteeing academic integrity and honesty. The President or his/her designee has the authority to establish these procedures.

Students are expected to adhere to such standards of honesty in all areas of academic pursuit. Students who compromise the integrity of the classroom are subject to disciplinary action on the part of the College.

  1. Cheating is providing or receiving unauthorized help on an assignment, quiz, or examination. Cheating in any form is prohibited.
  2. Plagiarism is intentionally or unintentionally using another's words or ideas as one's own without crediting the source. Plagiarism in any form is prohibited.
  3. Unauthorized Collaboration is using unapproved resources including other students' or instructors'. Unauthorized collaboration in any form is prohibited.
  4. Falsification is acting to deceive or falsely represent. Forgery or alteration of any documents pertaining to an academic record or school-related work is prohibited.

Students who violate any proscribed acts must accept the consequences and/or penalties for their action. Infractions of these rules may result in action by the instructor and/or disciplinary body of the College.

Students accused of any violation of these standards may defend or contest such accusations through established academic procedures. Students are assured of due process and the right to appeal from accusations or penalties.

Revised: 4/26/2011

D17 - PROCEDURES

D18 - Internet Courses

Cloud County Community College maintains established procedures for development and compensation of internet courses. The President or his/her designee has the authority to establish these procedures.

Revised: 5/31/2011

D18 - PROCEDURES

D19 - Academic Due Process

Cloud County Community College maintains established procedures for resolution of academic complaints. The President or his/her designee has the authority to establish these procedures.

Revised: 3/29/2016

D19 - PROCEDURES

D20 - Textbook Selection and Deadlines

Cloud County Community College will maintain established procedures for textbook selection for on-campus and off-campus classes.

The President or his/her designee has the authority to establish these procedures.

Adopted: 4/26/2011

D20 - PROCEDURES

D21 - Administrative Withdrawal

Cloud County Community College maintains established procedures for administrative withdrawals. The President or his/her designee has the authority to establish these procedures.

Reviewed/Revised: 12/13/2016

D21 - PROCEDURES

D22 - Faculty Qualifications

In accordance with Kansas Board of Regents policy and Higher Learning Commission Assumed Practice B, Cloud County Community College maintains established definitions and procedures for determining faculty qualifications. The President or his/her designee has the authority to establish these procedures.

Adopted: 11/29/2016

D22 - PROCEDURES

D23 - Course Transfer and Program Articulation

In accordance with Kansas Board of Regents system-wide transfer policy, Cloud County Community College maintains established procedures for the transfer of course credits and the articulation of degree programs. These procedures treat transfer students in the same manner academically as non-transfer students. The President or his/her designee has the authority to establish these procedures.

Adopted: 3/28/2017

D23 - PROCEDURES

D24 - Course Delivery Formats

Cloud County Community College maintains procedures based on best practices for course delivery formats including, but not limited to, face-to-face, distance, hybrid, web-enhanced, flipped, and guided study. The President or his/her designee has the authority to establish these procedures.

Adopted: 3/28/2017

D24 - PROCEDURES

Section E - Students

E1 - Student Code of Conduct

Cloud County Community College maintains established student discipline procedures in the Student Code of Conduct for all students. The President or his/her designee has the authority to establish these procedures.

Revised: 6/28/2016

E1 - Procedures

E2 - Admissions

Cloud County Community College maintains established procedures for credit and non-credit courses. The President or his/her designee has the authority to establish these procedures.

Revised: 10/27/2015

E2 - Procedures

E3 - Residency

Cloud County Community College maintains established procedures for determining student residency.  The President or his/her designee has the authority to establish these procedures.

Revised: 4/26/2011

E3 Procedures

E4 - Alcohol and controlled substances abuse

The possession, use or distribution of illicit drugs and alcohol by students or employees on the property of Cloud County Community College or as part of any of the activities of the College is strictly prohibited.  Cloud County Community College maintains established alcohol and controlled substance abuse procedures for all students or employees.  The President or his/her designee has the authority to establish these procedures.

Revised: 4/26/2011

E4 - Procedures

E5 - Student Privacy Rights

Cloud County Community College complies with all federally mandated laws concerning Family Education Rights and Privacy Act (FERPA) which protects the confidentiality of student information. Cloud County Community College maintains established procedures for student privacy rights. The President or his/her designee has the authority to establish these procedures.

Revised: 3/24/2015

E5 - Procedures

E6 - Priority of Service to Veterans and Spouses

Cloud County Community College maintains established procedures for granting priority of placement into federally funded academic programs as defined by the Jobs for Veterans Act, Public Law 107-288. The President or his/her designee has the authority to establish these procedures.

Adopted: 3/26/2013

E6 - Procedures

E7 - International Student Health Insurance

Cloud County Community College maintains established procedures for mandatory health insurance for international students. The President or his/her designee has the authority to establish these procedures.

Adopted: 6/24/2014

E7 - Procedures

E8 - Athletics

Cloud County Community College maintains procedures for intercollegiate athletic programs. Intercollegiate athletes are members of and are governed by both the National Junior College Athletic Association and the Kansas Jayhawk Community College Conference. The Athletic Department is overseen by the Director of Athletics whom is directly supervised by the President. The President or his/her designee has the authority to establish these procedures.

Revised: 4/26/2011

E8 - Procedures

E9 - Student and employee identification cards

Cloud County Community College provides identification cards for current faculty, staff and students. After presenting the card at the "gate," the holder will be admitted to regular season home athletic contests without charge. Admission to post-season athletic contests is controlled by the NJCAA.

Revised: 4/26/2011

E10 - Chartered student organizations

Cloud County Community College maintains established procedures for chartered student organizations. The President or his/her designee has the authority to establish these procedures.

Revised: 4/26/2011

E10 Procedures

E11 - Student Travel

Cloud County Community College maintains established student travel procedures. The President or his/her designee has the authority to establish these procedures.

Revised: 4/26/2011

E11 - Procedures

E12 - Student Employees

The minimum wage paid to nonfederally supported work study students will be the federal minimum wage. The maximum paid will be the federal minimum wage plus fifteen cents. Supervisors will set the wage within these guidelines -- those jobs requiring high-level skills at the higher end of the range and those jobs requiring average skills at the low end of the range.

In no case is the total hours worked by any one individual to exceed 999 hours for a fiscal year.

Adopted: 9/16/1985

E14 - Communicable Disease

The Communicable Disease Policy of Cloud County Community College was developed to ensure the good health and safety of all students and employees.  Cloud County Community College maintains established communicable disease procedures. The President or his/her designee has the authority to establish these procedures.

Revised: 4/26/2011

E14 - Procedures

E15 - Residence Life

The Residence Life Office at Cloud County Community College is dedicated to providing safe, secure, and comfortable residence life facilities for students. Cloud County Community College maintains established Residence Life procedures in a Residence Life handbook. The President or his/her designee has the authority to establish these procedures.

Revised: 4/26/2011

E15 Procedures

E17 - Sexual Respect and Title IX

Cloud County Community College (CCCC) is committed to providing a safe learning and working environment. In compliance with federal law, specifically Title IX, the Jeanne Clery Act (Clery Act) and the Campus Sexual Violence Elimination Act (SaVE Act), CCCC has adopted procedures to prevent and respond to incidents of sexual assault, domestic violence, dating violence, and stalking.

DEFINITIONS

Sexual Misconduct

Any unwelcome behavior of a sexual nature that is committed without consent or by force, intimidation, coercion, or manipulation.

Discrimination

The unjust or prejudicial treatment of different categories of people or things as defined in Policy C5.

Title IX Coordinator

The Vice President of Student Affairs and Advancement serves as the Title IX Coordinator and oversees implementation of Cloud County Community College’s Affirmative Action and Equal Opportunity plan and the Cloud County Community College’s policy on equal opportunity, harassment and nondiscrimination. The Title IX Coordinator acts with independence and authority free of conflicts of interest. To raise any concern involving a conflict of interest by the Title IX Coordinator, contact the Cloud County Community College President 2221 Campus Drive, Concordia, KS, (785) 243-1435, ext. 201. To raise concerns regarding a potential conflict of interest with any other administrator involved in the ERP, please contact the Title IX Coordinator.

Reporting Party

Any individual who makes a report of gender discrimination, sexual harassment, sexual misconduct, sexual assault, sexual exploitation or retaliation.

Responding Party

Any individual who is alleged to have violated the College policy on gender discrimination, sexual harassment, sexual misconduct, sexual assault, sexual exploitation, or retaliation and who is named in a report alleging violation.

Inquiries about and reports regarding this policy and procedure may be made internally to:

  1. Kim Reynolds
  2. Title IX Coordinator
  3. Vice President of Student Affairs and Advancement
  4. 2221 Campus Dr.
  5. (785) 243-1435, ext. 319
  6. kreynolds@cloud.edu

 

  1. Amber Knoettgen
  2. Title IX Deputy Coordinator
  3. Director of Advisement and Retention
  4. 2221 Campus Dr.
  5. (785) 243-1435, ext. 345
  6. aknoettgen@cloud.edu

 

  1. Kim Wagner
  2. Title IX Deputy Coordinator
  3. Academic Support and Retention Coordinator
  4. 631 Caroline Ave.
  5. Junction City, KS 66441
  6. (785) 238-8010, ext. 713
  7. kwagner@cloud.edu

 

  1. Inquiries may be made externally to:
  2. Office for Civil Rights (OCR)
  3. U.S. Department of Education
  4. 400 Maryland Avenue, SW
  5. Washington, DC 20202-1100
  6. Customer Service Hotline #: (800) 421-3481
  7. Facsimile: (202) 453-6012
  8. TDD#: (877) 521-2172
  9. Email: OCR@ed.gov
  10. Web: http://www.ed.gov/ocr

 

  1. Equal Employment Opportunity Commission (EEOC)
  2. Kansas City Area Office
  3. Gateway Tower II
  4. 400 State Ave., Suite 905
  5. Kansas City, KS 66101
  6. Phone: 1-800-669-4000
  7. Fax: (913) 551-6957
  8. TTY: 1-800-669-6820
  9. Web: https://www.eeoc.gov/field/kansascity/

 Reviewed/Revised: 8/9/2016

E17 - Procedures

E18 - Formal Complaint Process

The Cloud County Community College nonacademic appeals process is to be used for issues other than disciplinary or academic matters and provides you with protection against unwarranted infringement of your rights. A grievance may concern an alleged violation of college policies, infringement of your rights and other such problems dealing with other students, college staff and faculty and authorized college activities. Failure to comply with these procedures shall be grounds for dismissal of any complaint or dispute and dismissal of the complaint shall be final.

The Board of Trustees (Board) encourages all complaints regarding Cloud County Community College (College) to be resolved at the lowest possible administrative level. Whenever a complaint is made directly to the Board as a whole or to a board member as an individual, it will be referred to the administration for study and possible resolution.

No complainant shall be subject to adverse employment or academic action in retaliation for any good faith report or statement concerning allegations of discrimination, harassment or retaliation.

The Director of Human Resources, Cloud County Community College, 2221 Campus Dr., Concordia, KS 66901, has been designated to coordinate compliance with nondiscrimination requirements contained in Federal and State law, including, but not limited to: Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964. The Vice President for Student Services, Cloud County Community College, 2221 Campus Dr., Concordia, KS 66901, has been designated to coordinate compliance with requirements contained in Federal and State law, including, but not limited to: Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and The Americans with Disabilities Act of 1990. The appointments of the Hearing Officer and the Resolution Officer will be made at the beginning of each fiscal year and will be kept on file in the Office of Human Resources.

Information concerning the provisions of these Acts, and the rights provided thereunder, are available from the Compliance Coordinator, and a copy of this policy and any complaint forms shall be available on the college’s website.

Complaints about Discrimination or Discriminatory Harassment

Complaints of discrimination or discriminatory harassment (as defined in Policy C5) by an employee or student should be addressed to the Compliance Coordinator as set forth above. Any employee who receives a complaint of discrimination or harassment from a student shall inform the student of the employee's obligation to report the complaint. If the Compliance Coordinator is the alleged harasser, the complaint shall be reported to the President. Complaints by any other person alleging discrimination should be addressed to the Compliance Coordinator.

 

  • The following procedures will be followed to ensure an appropriate resolution of a grievance or complaint at the lowest possible level:
  • The complainant should attempt to rectify the grievance with the supervisor of the area in which the alleged violation occurred within 10 business days. Every effort will be made to resolve the grievance at the lowest possible level. Where resolution is unsatisfactory to either party, the issue should be appealed in writing to the relevant Vice President. The Vice President must inform the complainant in writing of any decision made and the reason for that decision within five business days.
  • If the complainant feels the complaint has not been resolved, a formal complaint should be filed in writing and contain the name and address of the person filing the complaint. A complaint should be filed as soon as possible after the conduct occurs, but not later than 30 business days after the occurance, unless the conduct forming the basis for the complaint is ongoing.
  • The complainant should briefly describe the alleged violation. If an employee becomes aware of a possible violation of this policy, they are expected to initiate a complaint even if the individual(s) involved do not want to initiate a complaint. Forms for filing written complaints are available in each Vice President’s office, the Associate Vice President’s office, the President’s office and the Compliance Coordinator's office.
  • If appropriate, an investigation shall follow the filing of the complaint. If the complaint is against the President, the Board shall appoint an Investigating Officer. In other instances, the investigation shall be conducted by the Compliance Coordinator or another individual appointed by the President. The investigation shall be informal but thorough. All involved persons, including the complainant and the person against whom the complaint is lodged, will be afforded an opportunity to submit written or oral evidence relevant to the complaint.
  • A written determination of the complaint's validity and a description of the resolution shall be issued by the investigator and submitted to the President no later than 20 business days after the filing of the complaint.
  • If investigation results in a recommendation that a student be suspended or expelled, procedures outlined in board Policy E1 will be followed.
  • If the investigation results in a recommendation that an employee be suspended without pay or terminated, procedures outlined in Board policy, the negotiated agreement and/or State or Federal law will be followed.
  • Records relating to complaints filed and their resolution shall be forwarded to and maintained in a confidential manner by the Compliance Coordinator.

 

The complainant may appeal the determination of the complaint. Appeals shall be heard by the President, a Hearing Officer appointed by the President, or by the Board itself, as determined by the President. The request to appeal the resolution shall be made within 10 business days after the date of the written resolution of the complaint at the lower level. The President, Hearing Officer, or the Board shall review the evidence gathered by the investigator and the investigator's report, and shall afford the complainant and the person against whom the complaint is filed an opportunity to submit further evidence, orally or in writing, within 10 business days after the appeal is filed. The President, Hearing Officer or the Board will issue a written determination of the complaint's validity and a description of its resolution within 10 business days after the appeal is filed.

Use of this complaint procedure is not a prerequisite to the pursuit of other remedies. In addition to utilizing the college’s complaint process, the following outlets exist for seeking redress of grievances.

  • Consumer protection and/or fraud complaints may be filed with the Kansas Attorney General’s Office.
  • Discrimination complaints may be filed with the Kansas Human Rights Commission, Equal Employment Opportunity Commission and the Office for Civil Rights of the U.S. Department of Education.
  • Complaints regarding State Authorization Reciprocity Agreement (SARA) courses delivered by SARA member community colleges may be filed by students enrolled in these courses with the Kansas Board of Regents office.
  • Kansas Community Colleges are regionally accredited by the North Central Association of the Higher Learning Commission on Colleges and Universities (NCAHLC). Complaints regarding an institution’s ongoing ability to meet the Criteria of Accreditation may be filed by following the guidelines at https://www.hlcommission.org/HLC-Institutions/complaints.html.

Complaints About Policy

The college President shall report any unresolved complaint about policies to the Board at the next regularly scheduled board meeting.

Complaints About Facilities and Services

The college President shall report any unresolved complaint about facilities and services to the Board at the next regularly scheduled board meeting.

Complaints About Personnel

The college President shall report any unresolved complaint about personnel to the Board at the next regularly scheduled board meeting in executive session.

Revised: 1/26/2016

Section F - Administrative and Fiscal

F1 - Solicitation of Funds

Cloud County Community College maintains established procedures as they relate to the solicitation of funds. The President or his/her designee has the authority to establish these procedures.

Revised: 6/26/2012

F1 - Procedures

F2 - Gifts, Bequests and Grants

Cloud County Community College maintains established procedures as they relate to gifts, bequests and grants. The President or his/her designee has the authority to establish these procedures.

Revised: 4/28/2015

F2 - Procedures

F3 - Use of College Facilities

Cloud County Community College maintains established procedures for the use of College leased and owned buildings and grounds. The President or his/her designee has the authority to establish these procedures.

Revised: 6/26/2012

F3 - Procedures

F4 - Crisis Management

Cloud County Community College maintains established crisis management procedures outlined in the Crisis Management Plan. The President or his/her designee has the authority to establish these procedures.

The Crisis Management Plan is reviewed annually by the CCCC Emergency Task Force.

Revised: 6/26/2012

F5 - Accounting Policies

Fiscal Year

The fiscal year of the College shall begin on the first day of July and end on the thirtieth day of June each year.

System of Accounts

The college shall maintain a system of accounts in compliance with State of Kansas regulations and in conformance with Kansas Association of Community College Business Officers Uniform System for Accounting and Reporting.

Annual Audit

The College shall engage the services of an independent certified public accounting firm to conduct an annual audit. The annual audit shall be in accordance with generally accepted accounting standards in the United States, standards applicable to financial audits contained in Government Auditing Standards and with guidance of Kansas Municipal Audit Guide. The College shall follow established bidding procedures for the selection of an independent accounting firm.

Revised: 6/26/2012

F6 - Tuition and Fees

Tuition and Fees

The President will annually recommend to the Board of Trustees a tuition and fees schedule for students attending Cloud County Community College. The Board of Trustees shall annually set the tuition and fees schedule. The tuition and fees schedule shall be stated in all appropriate publications of the College. The Board of Trustees reserves the right to alter the tuition and fees schedule without reference to published tuition and fees rates.

Refund of Tuition and General Fees

The President will recommend to the Board of Trustees a tuition and fees refund schedule for students attending Cloud County Community College. The Board of Trustees shall set the refund of tuition and fees schedules and publish as required or appropriate. The President or his/her designee has authority to establish procedures for refund of tuition and fees.

Return of Unearned Federal Financial Aid and Department of Defense Tuition Assistance

The College will follow federal guidelines in returning unearned federal student financial aid funds to the Department of Education and unearned tuition assistance funds to the Department of Defense.

Revised/Reviewed: 6/14/2017

F6 - Procedures

F7 - Purchasing

Cloud County Community College maintains established procedures as they relate to the purchase of goods and services. The President or his/her designee has the authority to establish these procedures.

Revised: 3/26/2013

F7 - Procedures

F8 - Vehicles and Transportation

Cloud County Community College maintains established procedures as they relate to vehicles and transportation. The President or his/her designee has the authority to establish these procedures.

Revised: 6/26/2012

F8 - Procedures

F9 - Traffic and Parking

Cloud County Community College maintains established procedures as they relate to traffic and parking on college property. The President or his/her designee has the authority to establish these procedures.

Revised: 6/26/2012

F9 - Procedures

F10 - Non-College Use of Equipment, Furniture, and Other Property

Cloud County Community College maintains established procedures as they relate to non-college use of equipment, furniture, and other property. The President or his/her designee has the authority to establish these procedures.

Revised: 6/26/2012

F10 - Procedures

F11 - College Property and Inventory of Equipment

Cloud County Community College maintains established procedures as they relate to inventory and college property. The president or his/her designee has the authority to establish these procedures.

Revised: 3/26/2013

F11 - Procedures

F12 - Weapons

Cloud County Community College prohibits the possession or use of firearms, explosives, or other weapons on any college campus, with certain limited exceptions which include the use of weapons as part of approved college programs, use of weapons by law enforcement personnel, and the lawful concealed carrying of handguns, as provided below. This policy is in accordance with Kansas Board of Regents (“Board”) policy and state law K.S.A. 75-7c01, et seq. This policy shall apply to all persons entering any College facility or leased facility, including students, employees, and campus visitors.

Although not a requirement, Cloud County Community College strongly encourages any individual who chooses to carry a concealed handgun on campus to obtain training from a Kansas certified licensed-to-carry instructor.

Revised/Reviewed: 5/30/2017

F12 - Procedures

F13 - Insurance

Insurance

Cloud County Community College maintains adequate insurance as it is available to protect the College, the Board, its employees and its leased and owned property. The College shall follow established bidding procedures for the selection of an insurance company.

Revised: 6/26/2012

F14 - Institutional Publications, Logo Use, and College Marketing

Cloud County Community College maintains established procedures as they relate to institutional publications, college logo use, and college marketing. The President or his/her designee has the authority to establish these procedures.

Revised: 6/26/2012

F14 - Procedures

F17 - Payment of Tuition, Fees, and Other Charges

Students are expected to settle accounts with the College as they become due and payable. Students who have outstanding balances from any source will not be issued transcripts until such accounts have been settled. Students who have outstanding account balances from a previous semester, or who are not in good standing with their payment plan for the current semester will not be allowed to enroll in future courses. Cloud County Community College maintains established procedures for the collection of outstanding accounts. The President or his/her designee has the authority to establish these procedures.

Revised: 5/30/2017

F17 - Procedures

F20 - Conflict of Interest

Cloud County Community College maintains established procedures for conflict of interest. The President or his/her designee has the authority to establish these procedures.

Revised: 6/26/2012

F20 - Procedures

F21 - Records Retention

Cloud County Community College shall retain and preserve vital records of its business and operations to maintain a historical record of the College, to ensure current and future operations and to comply with its legal obligations. The College will retain such records for a length of time that is appropriate to their nature and as is required by law. The College maintains established procedures on records retention and management. The President or his/her designee has the authority to establish these procedures.

Revised: 6/26/2012

F21 - Procedures (Records Management)

F22 - Identity Theft and Red Flag

Cloud County Community College employees, students and others who have a relationship with the college shall be protected from the possibility of identity theft due to intentional or unintentional disclosure of college maintained protected information to unauthorized persons. The plan shall include procedures for identification and detection of red flags ("Red Flag" is a pattern, practice, or specific activity that indicates the possibility of identity theft), the elimination of red flags, and the review of procedures for new risks of identity theft. The President or his/her designee has the authority to establish these procedures.

Revised: 6/26/2012

F22 - Procedures

F23 - Tobacco Usage

Smoking and tobacco usage, in all forms, is not allowed within College owned buildings or College leased or rented facilities, and public areas. Tobacco usage is defined as the burning, chewing, or any other method of inhaling or otherwise consuming any natural tobacco or tobacco-derived products through the use of, but not limited to: cigarettes (clove, bidis, kerteks), electronic cigarettes, cigars and cigarillos, hookah-smoked products and oral tobacco (spit and spitless, smokeless, chew, snuff).

These indoor and public areas where tobacco usage is not allowed include, but are not limited to: restrooms, all campus buildings, college-owned housing, private offices, vestibules, entrances, exits, stairwells, college-owned vehicles and the college sports fields.

Tobacco use outdoors is limited to areas that are 20 feet from entrances and exits, providing doors, windows, and air intake vents are closed. If the building has an "overhang," the 20-foot radius is measured from the outside perimeter of the "overhang." Appropriate receptacles will be placed in these tobacco usage areas.

This policy applies to all faculty, staff, students, and any persons who visit, rent, or lease College premises.

Revised: 4/29/2014

F23 - Procedures

F24 - Banking and Investment

All banks located in Cloud County with home offices in Kansas are designated as official depositories of the College in accordance with KSA 9-1401 and KSA 9-1402. The Board of Trustees hereby authorizes the investment of temporary idle cash to be administered by the President or his designee. The College maintains procedures related to deposit of College funds. The President or his/her designee has authority to establish these procedures.

Revised: 6/26/2012

F24 - Procedures

F25 - Cloud County Community College Foundation

The Cloud County Community College Foundation is a non-profit corporation incorporated in the State of Kansas and is exempt from Federal income taxes under IRC Section 501(c)(3). The Cloud County Community College Foundation's tax-exempt mission is to:

Carry forward continuing development programs which will develop, improve, advance, and support the education undertaking of Cloud County Community College.

The Cloud County Community College Foundation is governed by its Board of Directors, which is responsible for the oversight of the organization.

The Cloud County Community College Foundation is empowered to receive or reject gifts and/or contributions within the limits of its Articles of Incorporation and Bylaws. The Foundation adheres to the policies and procedures detailed in the Cloud County Community College Foundation Policies and Procedures Manual that is available in the Foundation office.

Adopted: 6/26/2012

F26 - Naming Opportunities and Recognition

Cloud County Community College maintains gift Naming Procedures for the recognition of major monetary and non-monetary gifts to the College. The President or his/her designee has the authority to establish these procedures.

Adopted: 11/27/2012

F26 - Procedures

F27 - Child Abuse

Cloud County Community College maintains established procedures as they relate to the reporting of Child Abuse. The President or his/her designee has the authority to establish these procedures.

Adopted: 12/18/2012

F27 - Procedures

F28 - Institutional Review Board (IRB) for Treatment of Human Subjects

This document provides the College’s policies, procedures, and guidelines for conducting research and activities involving human subjects. Also included are forms, including samples, necessary for obtaining approval from the Institutional Review Board (IRB) of Cloud County Community College.

Cloud County Community College is dedicated to protecting the welfare, rights, and privacy of human subjects who consent to participate in research sponsored by the college. The safeguards in place relate to ethical standards originally set forth in the Belmont report (National Commission for the Protection of Human Subjects of Biomedical and Behavioral Research in 1979):

  • Respect for Persons: Acknowledging individual autonomy and special protection for those individuals with diminished autonomy or vulnerabilities.
  • Beneficence: Do no harm, maximize benefits, and minimize risks.
  • Justice: Fairness in the distribution of risk and benefits.

All procedures for conducting research with human subjects are based on regulations of the Department of Health and Human Services Code of Federal Regulations, Title 45, Subtitle A, Part 46 (Federal Register, 1974; revised Nov. 2001).

Adopted: 9/29/2015

F28 - Procedures

F29 - Campus Security

Cloud County Community College is committed to maintaining a safe and secure campus for all students, faculty, staff and visitors. The goal of the institution's Security Department is to provide students, faculty, staff and visitors with a safe environment in which to learn, work and participate in activities on campus.

Cloud County Community College maintains established procedures as they relate to campus security. The President or his/her designee has the authority to establish these procedures.

Adopted: 6/14/2017

F29 -Procedures

Section AP - Administrative and Fiscal

AP2 - Administrative Personnel

Cloud County Community College maintains established procedures for Administrative Personnel. The President or his/her designee has the authority to establish these procedures.

Revised: 6/24/2014

AP2 - PROCEDURES

AP3 - Salary and Payroll

Cloud County Community College maintains established procedures for Salary and Payroll for Administrative Personnel. The President or his/her designee has the authority to establish these procedures.

Revised: 10/25/2016

AP3 - PROCEDURES

AP5 - Leaves of Absence

Cloud County Community College maintains established procedures for Leaves of Absence for Administrative Personnel. The President or his/her designee has the authority to establish these procedures.

Revised: 6/24/2014

AP5 - PROCEDURES

AP6 - Retirement

Retirement Age. Retirement age will be consistent with state and federal law.

Early Retirement. Early retirement is voluntary and at the discretion of an eligible employee.

Eligibility: A full-time administrative employee is eligible for early retirement if the following criteria are satisfied by the time of the requested beginning date of early retirement:

  1. Is a current, full-time administrative employee of the College;
  2. Is not less than 60 years of age and has had fifteen (15) or more years of continuous employment service with the College; and
  3. Is eligible and has applied for KPERS retirement.

Grandfather Clause: Any current, eligible employee who has met all of criterion 1 above, all of criterion 3 above, and the section of criterion 2 above stating “has had fifteen (15) or more years of continuous employment service with the College” as of June 30, 2015, will be grandfathered under the existing plan except there will be no lump sum distribution.

Application: An eligible full-time administrative employee shall submit a written application for early retirement to the President on or before December 1 of the academic year at the end of which the administrative employee wishes to take early retirement. The deadline of December 1 may be waived by the President. The written application for early retirement shall include:

  1. A statement of the applicant’s desire to take early retirement;
  2. The anticipated date of early retirement;
  3. The applicant’s birth date and age on the anticipated date of early retirement;
  4. Years of continuous employment at the College at the anticipated date of early retirement;

Following final action on any application for early retirement, the Director of Human Resources shall notify the professional employee in writing within one month if the Board approved or disapproved the early retirement.

Persons approved for early retirement shall be provided single health insurance coverage, not to exceed $600 per month, until Medicare eligibility is reached unless such coverage is disallowed by the policies of the insurance carrier or a state or federal law or agency.

The early retiree shall be permitted to keep his/her spouse insured through the College health program at the early retiree’s expense until the early retiree’s spouse reaches eligibility for Medicare or the retired employee becomes covered or becomes eligible to be covered under a plan of another employer, unless such coverage is disallowed by federal or state law, the regulations of a governmental agency or the policies of the insurance carrier.

It is the policy of Cloud County Community College to provide a tuition and comprehensive fee benefit for all retired full-time administrative employees, including members of their immediate families, as defined in C12.

Terms and Conditions:

  1. Each application for early retirement shall be given full consideration. The Board of Trustees reserves the right to consider the financial status of the College, the instructional needs of the College, and other relevant matters when considering the application
  2. An administrative employee who takes early retirement shall have the responsibility to keep the school informed of his or her current mailing address and telephone number.
  3. Death of the retiree prior to the date of retirement nullifies the responsibility of the Board of Trustees.
  4. Coverage under the College group health care plan will no longer be made available upon the retired employee becoming covered or becoming eligible to be covered under a plan of another employer.
  5. If any provision of this early retirement plan is determined to be in violation of federal and state regulations, then that part of the plan shall terminate.

 Revised: 5/26/2015

AP7 - Resignation, Termination, and Nonrenewal

Cloud County Community College maintains established procedures for Resignation, Termination and Nonrenewal of Administrative Personnel. The President or his/her designee has the authority to establish these procedures.

Revised: 6/24/2014

AP7 - PROCEDURES

AP8 - Vacation and Holidays

Cloud County Community College maintains established procedures for Vacation and Holidays for Administrative Personnel. The President or his/her designee has the authority to establish these procedures.

Revised: 6/24/2014

AP8 - PROCEDURES

AP9 - Evaluations

Cloud County Community College will conduct evaluations in accordance with Kansas Law and maintains established procedures for Evaluations of Administrative Personnel. The President or his/her designee has the authority to establish these procedures.

Revised: 6/24/2014

AP9 - PROCEDURES

AP10 - Hiring Practices

Hiring Practices

For less than full-time administrative positions, the following procedures shall be met:

  1. Positions may be filled internally by currently employed and qualified candidates at the discretion of President’s Council and approval of the Board of Trustees.
  2. If not filled internally, openings must be advertised locally including, but not limited to, informing the college staff of the opening.
  3. Supervisor (Vice-President, President, or designated personnel including committees) – Screen, interview, and recommend to the President one to three candidates. Peer input is encouraged.
  4. The President shall review the recommendations and, as appropriate, make recommendations to the Board of Trustees. The President may or may not interview the candidates at his/her discretion.
  5. The Board of Trustees, as appropriate, shall act to employ or, if appropriate, the President will authorize employment.

For full-time administrative positions, the following procedures shall be met:

  1. Positions may be filled internally by currently employed and qualified candidates at the discretion of the President’s Council and approval of the Board of Trustees.
  2. If not filled internally, openings must be advertised locally, including informing the college staff, and in at least three metropolitan areas within the region.
  3. Supervisor (Vice-President, President, or designated personnel including committees) – Screen, interview, and recommend to the President one to three candidates. Peer input is encouraged.
  4. The President shall review the recommendations and, as appropriate, make recommendations to the Board of Trustees. The President may or may not interview the candidates at his/her discretion.
  5. The Board of Trustees, as appropriate, shall act to employ.

 Revised: 5/14/2002

Support Staff

SS1 - Personnel Definitions

Cloud County Community College maintains established procedures for Support Staff Personnel and Classifications. The President or his/her designee has the authority to establish these procedures.

Adopted: 6/24/2014

SS1 - Procedures

SS2 - Hiring New Employees

All full-time support staff personnel are hired through a process described in Hiring Procedures (Policy C2). This document is available from the Director of Human Resources

Adopted: 6/24/2014

SS3 - Wages and Salaries

Cloud County Community College maintains established procedures for Support Staff Wages and Salaries. The President or his/her designee has the authority to establish these procedures.

Adopted: 6/24/2014

SS3 - Procedures

SS4 - Benefits

Cloud County Community College maintains established procedures for Support Staff Benefits. The President or his/her designee has the authority to establish these procedures.

Revised: 5/26/2015

SS4 - Procedures

SS5 - Employee Relations

Cloud County Community College maintains established procedures for Support Staff Employee Relations. The President or his/her designee has the authority to establish these procedures.

SS5 - Procedures

SS6 - Separation of Employment

Cloud County Community College maintains established procedures for Support Staff Separation of Employment. The President or his/her designee has the authority to establish these procedures.

SS6 - Procedures

SS7 - Evaluations

Support staff employees will be evaluated by their immediate supervisors a minimum of one (1) time during each fiscal year.

Adopted: 6/24/2014